Privacy Policy

kics.org.uk is owned by KICS, a controller of your personal data.

This Privacy Policy outlines how we process information at KICS, reflecting our commitment to trust and community. It explains the reasons for collecting specific personal data. Please read this document before using the kics.org.uk website.

We value your privacy and ensure your data remains secure, confidential, and respected.

Personal information we collect:

When you visit KICS online, we automatically collect device information, including your web browser details, IP address, and time zone. As you engage with our cultural and community content, we track the pages you view, referral sources, and interaction patterns. This is identified as “Device Information.” Additionally, we may collect personal details you provide—such as Name, Surname, Address, and contact info—during registration or event sign-ups to ensure we can support our community effectively.

Why do we process your data?

Our priority is community security. We process minimal data necessary to maintain our platform and foster connection. Automatically collected data is used to ensure site stability and to understand community engagement trends. This information is processed statistically and does not identify individual users unless voluntarily provided.

You may browse our site anonymously. However, to access member features, newsletters, or to reach out through our forms, you may share your name, email, city, and organization. Choosing not to share this data may limit your access to certain community features, such as networking updates or direct support. If you have questions about mandatory information, please contact our team at KICS.Enquiries@gmail.com.

Your rights:

As a UK resident, you have the following rights regarding your personal data:

  • The right to be informed.

  • The right of access.

  • The right to rectification.

  • The right to erasure.

  • The right to restrict processing.

  • The right to data portability.

  • The right to object.

  • Rights regarding profiling.

To exercise any of these rights, please contact the KICS administration via the details below.

We process your information to fulfill our community commitments (such as event participation) or for legitimate society interests. Please note that data may be stored on secure systems that operate internationally, adhering to high standards of protection to ensure your information is handled with care across all borders.

Links to other websites:

Our platform may link to cultural partners or community resources not managed by KICS. We are not responsible for the privacy practices of these third parties. We encourage our community members to remain vigilant and read the privacy statements of every external site that collects personal information.

Information security:

We safeguard your information on secure servers within a controlled environment, preventing unauthorized access. We maintain technical and physical safeguards to protect the data within our custody. However, please be aware that no digital transmission over the internet or wireless networks can be guaranteed to be absolutely secure.

Legal disclosure:

We will disclose collected information if required by UK law, such as to comply with legal processes, or when we believe in good faith that disclosure is necessary to protect our community’s rights, your safety, or to respond to a government request.

Contact information:

To learn more about this policy or for matters regarding your individual rights, please email us at KICS.Enquiries@gmail.com. KICS: One Family, Many Cultures.